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Communications Assistant, Editorial

(Based in Bogor, Indonesia)

The Center for International Forestry Research advances human wellbeing, environmental conservation, and equity by conducting research to inform policies and practices that affect forests in developing countries. With Headquarters in Bogor, Indonesia and offices in Asia, Africa and South America, CIFOR works in over 30 countries worldwide and has links with researchers in 50 international, regional and national organizations. CIFOR is a member of the CGIAR (Consultative Group on International Agricultural Research).

Vacancy: Communications Assistant, Editorial
(Nationally recruited position, based in Bogor, Indonesia)

The Communications Assistant, Editorial is a member of the Information Services Division and will report to the Writer/Editor.

Responsibilities:

• Provide support services to the writer/editor, as well as web and graphic design units linking editorial quality assurance to graphic design, web, and dissemination activities
• Act as the central clearing house for managing relationships with suppliers of writing, editing and translation services, including:
  • Maintain CIFOR’s roster of external suppliers of writing, editing and translation
  • Formalize agreements for each assignment
  • Ensure all suppliers are provided accurate guidelines for each assignment
  • Monitor service delivery and deadlines
  • Ensure all suppliers are paid according to CIFOR’s guidelines
  • Develop and update on a weekly basis the schedule of writing, editing and translation assignments
  • Keep stable of suppliers up-to-date with editing policies at CIFOR.
• Prepare the agendas for the publications committee meetings and maintain records of submissions and decisions
• Provide costing and budget estimates for editorial activities.
• Work with the Data and Information Management group and the Outreach group to maintain up-to-date boilerplates, templates, icons and specifications that define CIFOR’s editorial products
  • Maintain the CIFOR style sheet with quarterly updates from the writer/editor
• Prepare documents in various formats
• Proofread documents in Indonesian

Requirements:

• University degree (S1) graduate preferred, preferably from communication, journalism, language or cultural department
• At least 3 (three) years of professional experience in administrative work in a multilingual environment.
• Excellent written and spoken English and Indonesian
• Proven ability to work with individuals from different cultural/national backgrounds
• Good interpersonal and communication skills
• Ability to work under minimum supervision
• Ability to work to meet tight-deadlines
• Familiarity with MS Word especially tracking changes and table formatting.

The optimal candidate would have experience in some of the following working environments:

• Publishing, journalism or public relations
• Outreach and dissemination through web-based channels

Duration of appointment:

Initial contract will be for one year, with possibility of extension contingent upon performance, continued relevance of this position and available resources

Application Process:

All applications will be acknowledged, however only short-listed candidates will be contacted. Letter of interest and CV including details of three referees (including phone & email) should be sent to:

Human Resources Department, CIFOR,
cifor-hr@cgiar.org
(Please indicate the position in the email subject line)

To learn more about CIFOR, please visit our web site at: http://www.cifor.cgiar.org 

CIFOR is an equal opportunity employer. We believe staff diversity contributes to excellence.